GAICAM Volunteering Policy Document

Worldwide volunteering has contributed in building and improving the lives of millions and GAICAM is in the trend of this quest. Are you a graduate, worker, or student who wishes to take some time off to share, learn, and exchange cultures and ideas? GAICAM may be the right option for you owing to our diversity of activities. Sharing with GAICAM not only benefits the community through your activities, but you also have something to take back home in return.

At GAICAM, we accept volunteers on part-time or full-time basis, as they offer assistance in the execution of projects and other related activities of the organization. We do not place restrictions to volunteers’ sphere of intervention. We encourage those who share our vision to join our team of volunteers to contribute their quota to societal development, irrespective of their geographical location.

We accept volunteer from different parts of the world. Given that our organization is fully not-for-profit and depends on voluntary contributions to run its activities, we periodically need extra hands to help us achieving our goals.

Our volunteerism opportunity gives many across the board the opportunity to contribute to something bigger while achieving their personal and professional goals. We give young graduates the opportunity to develop scalable and marketable skills, which are necessary in today’s job market.

 

WHO IS A VOLUNTEER?

  1. A volunteer at GAICAM is an individual who have willfully accepted to offer his/her services to GAICAM for a specified duration of not less than three (3) months without expecting any remuneration or payment for work done or their services.
  2. Volunteers at GAICAM can be assigned to coordinate or manage any task, depending on the commitment and competence of the volunteer in question. In a situation where a volunteer is assigned to a particular volunteer position or department, the details of the specific role are spelt out in the note assigning the volunteer to that role.
  3. Volunteerism at GAICAM is not an employment or contractual relationship. That is, the volunteer is not an employee, independent contractor or consultant at GAICAM. If there is a possibility that a volunteer will be recruited as a paid employee for the organization, management will discuss the details with the volunteer and document the arrangement in a formal employment contract, contract for services or other arrangement.

 

AREAS WHERE WE MOST OFTEN NEED VOLUNTEERS

  • Youth Development
  • Children’s Welfare Program
  • Communication and advocacy.
  • Budgeting, Fundraising and Finance.
  • Project development and programming.
  • Graphic design, technology, and innovation.
  • General field assistance
  • Research

 

WHAT VOLUNTEERS BRING IN

Volunteers at GAICAM bring in the following;

  1. Participate in organizing or helping at events.
  2. Draft activity reports and need correspondences
  3. Data collection, Monitoring and Reporting of activities.
  4. Support GAICAM in fulfilling its mission.
  5. Participate in all relevant inductive training programs and meetings.
  6. Participate in developing basic project concept notes and calls for proposals.
  7. Propose projects that can be carried out by GAICAM in vulnerable communities.
  8. Coordinate the field activities of GAICAM in local communities.
  9. Support the planning, implementation, and evaluation of ongoing community projects.
  10. Support management in identifying nominees for the Cameroon Heroes Impact Awards.
  11. Lead and manage small groups, proving feedback during project executions.
  12. Participate in performing different assigned tasks to the best of their abilities towards attaining the goals.
  13. Carry out duties they are authorized to perform and operate under the direction and supervision of nominated staff.
  14. Punctuality, reliability, and responsibility for every assigned task and mission.
  15. Refraining from any behavior that can lead to legal action, suspension, or termination; making sure that the conditions specified in the volunteer consent form are strictly adhered to.

 

TYPES OF VOLUNTEERS

We accept two types of volunteers: short-term volunteers and long-term volunteers, who can serve on a full-time or part-time basis, as stipulated below.

  1. Short-term volunteers: This category of volunteers contributes to the activities of the organization for a minimum of 3 months for full-time volunteers or 6 months for part-time volunteers, renewable twice.  The short-term volunteer position is aimed at allowing job seekers to gain work experience. It is, however, still open to professionals who are willing to be of help to our course. It is a suitable option for onsite and distance volunteers.
  2. Long-term volunteers: This category of volunteers contributes to the activities of the organization for a minimum of 12 months and a maximum of 18 months, renewable once. They can be either nationals or foreigners willing to assist in ongoing projects and/or set up their own projects under direct supervision by GAICAM. The long-term volunteerism opportunity is aimed at giving international young professionals and academic researchers the chance to gain experience or carry out their academic work while working with GAICAM in any of its specialized fields.  It is also suitable for the gap year activity, for professionals who want to help our community through their services, and for all those who want to give back something to the world in gratitude for its bounty. It is a suitable option for part-time volunteers.

 

 WHY YOU SHOULD VOLUNTEER WITH GAICAM?

  1. Dedicating your time and efforts to every assigned task as a volunteer at GAICAM helps you expand and boost your social skills while gaining skills that can be useful throughout your career development. Volunteering does not only help you build your resume; it also performs the magic of helping you stand out when postulating for any opportunity globally. It helps highlight your character, passion, and determination and prepares you for an uncertain future. Develop your professionalism and career portfolio with GAICAM, working with some of the best minds to achieve remarkable results towards personal and professional goals.
  2. Volunteering with GAICAM is a great opportunity to get recruited as an employee of the organization, especially as volunteerism is the basic way through which staff gets recruited in the organization. Whenever a vacant position exist in GAICAM, we only select suitable candidates from the pool of our volunteers to fill the vacancy. However, individuals who desire to join our team of volunteers must be willing and ready to go through a minimum of 3 months of undisrupted volunteerism with us for those volunteering from any of our offices, while those volunteering on a part-time basis must be willing and ready to go through a minimum of 6 months of volunteerism with the organization. Volunteers must, however, take every assigned task seriously.
  3. GAICAM is committed to providing suitable training to boost the awareness and skills of its volunteers and enable them to effectively fit into their role. For this reason, it is our policy that all volunteers undertake induction and/or training at GAICAM prior to commencing their volunteer position. We offer sufficient guidance and inductive training to our volunteers to enable them to improve on their work, and where possible, they can be sent to attend specialized training sessions, workshops, and meetings relevant to any ongoing project that may require their contributions. Where necessary, volunteers are sent to attend conferences or represent the organization in international conferences in any part of the world.
  4. GAICAM provides reimbursement for any reasonable out-of-pocket expenses that a volunteer incurs when performing authorized tasks, especially those involving transportation and communication to execute an assigned task. We do this to ensure that you are not financially disadvantaged as a result of your volunteer position with us. These payments are not remuneration or wages. However, you will need prior approval and provide receipts.
  5. We may sometimes provide you with other benefits as part of your volunteer role (examples include training, free food, accommodation, event entry, clothing, equipment, free international conferencing, and retreat programs). When this occurs, it is on a gratuitous basis at the discretion of GAICAM and is not payment in lieu of salary.

 

ELIGIBILITY

GAICAM seeks volunteers who are highly motivated, proactive, and self-driven. Any interested person who wishes to volunteer with GAICAM should be;

  • Discipline and of integrity.
  • Able to write and speak English or French
  • Computer literate, have a smartphone, and have an active social media account.
  • Ready to volunteer for a minimum of 3 months onsite or 6 months part-time.
  • Willing to learn and commit to the core values of GAICAM and its projects.
  • Open to learning new things, work under pressure, and have respect for hierarchy.
  • Willing and ready to volunteer with the organization without expecting any financial reward, except a gain in promotion.
  • Should be ready to respect every stipulated volunteerism policy of the organization, especially the stipulated regulations in the volunteer consent form.

 

 HOW TO APPLY

  1. Click HERE to read the Volunteer Policy Document.
  2. Please Click HERE to fill the volunteer form.
  3. After submitting your online application form, wait for a response from the administration. If shortlisted to volunteer with GAICAM, submit the following;
  • A curriculum vitae with at least 2 referees
  • Scanned copy of National Identification Card or Passport
  • A recommendation letter from any competent person or administrator.

 

 

CODES OF CONDUCT, SUSPENSIONS AND DISMISSALS

 

  1. Conducts that may lead to disciplinary action include, but are not limited to:
  • Poor time keeping and unreliability by a volunteer
  • Non-respect of rules and policies of the organization.
  • Inappropriate handling or use of office equipment or other property.
  • Rudeness or hostility towards other volunteers, staff members or hierarchy.
  • Engaging in too many absences
  • Engaging in absences without prior notification.
  • Not tagging the organization when representing or participating in an event organized by the organization.

 

  1. Some conduct may be tantamount to gross misconduct; in this instance, a volunteer may be immediately dismissed without prior warning. Conducts which may be classified as gross misconduct include, but are not limited to:
  • Failing to respect the terms stipulated in the volunteer consent form.
  • Verbal or physical harassment of any employee, member, or guest of GAICAM, particularly in respect of race, sex, or religion.
  • Willful damage to or theft of property belonging to GAICAM or other volunteers, employees, members, or guests of GAICAM.
  • Commercialization of GAICAM’s project or the use of any activity of GAICAM for personal gain.
  • Misuse of GAICAM’s name for self-gain.
  • Misrepresentation of the organization in any form.
  • Falsifications of any of the organization’s records for personal gain.
  • Falsification of documents or impersonation of character for personal gain.

In some severe cases, the volunteer may be reported to the forces of law and order for further investigation.

 

PROCEDURES FOR ISSUANCE OF ATTESTATION

The procedures for issuing an attestation of volunteerism are as follows:

  • The volunteer must apply for the attestation by sending a formal request for an attestation of voluntary service to team@gaicam.org.
  • The volunteer must have elapsed for a minimum of three months (for full-time volunteers) or six months (for part-time volunteers) period designated with no sanctions faced.
  • Must have followed all the codes of conducts outlined in the volunteer consent form.

 

The attestation is provided electronically free of any charge. Whether electronically or print version, the attestation shall be made available within five working days after the receipt of request.

 

Non issuance of attestation shall be as a result of the following reasons:

  • Volunteer didn’t complete the three or six month’s compulsory volunteer term.
  • Breaching of codes of conduct by volunteer which led to sanctions and no appeal written by the volunteer to the administration.
  • Dismissal from service as a volunteer for gross misconduct.